Data Protection and Use of Candidate Data

In order to participate in the Competition, personal data will be processed by the IOC included but not limited to the Candidates’ full name, email, date of birth, country, phone number, and other information (collectively “Candidate Data”) that the Candidate consents to provide the IOC. Candidate Data will be collected, managed and processed by the IOC, in accordance with the present Rules and the terms of the IOC’s Privacy policy, in that order of precedence.

It is necessary for the IOC to process Candidate Data for the following purposes:

1. Assessing the Application and confirming the eligibility of the Candidate;
2. Publishing on the website dedicated to this Competition (medal-design-competition.com);
3. Awarding Prizes to the Winners;
4. Keeping records related to the Competition;
5. Communicating for information and/or promotional purposes regarding this Competition and/or the Youth Olympic Games 2024;
6. Any other purpose to which the Candidates may expressly agree.

Where necessary for the above-mentioned purposes, Candidate Data may be shared with the following recipients:

1. Any entity or company now existing or to be created, owned or directly or indirectly controlled by the IOC from time to time (including the Olympic Foundation for Culture and Heritage, IOC Television & Marketing Services S.A., Olympic Channel Services S.A., Olympic Channel Services S.L. and Olympic Broadcasting Services S.A.) and their affiliates (the “IOC’s Affiliates”);
2. Members of the jury appointed by the IOC;
3. Service providers that provide IT services and other services to the IOC, acting on the IOC’s behalf and instructions, and that help the IOC and the IOC’s Affiliates to operate, secure and maintain the registration platform;
4. Gangwon 2024;
5. Competent authorities requiring certain information to allow the Competition Winner and his/her guest to enter and stay in the country and ensure the security of the Winter Youth Olympic Games 2024;
6. The IOC’s official travel agency (Carlson Wagonlit Travel), which arranges travel and accommodation bookings made by the IOC for the Competition Winner and his/her guest in accordance with the agency’s privacy policy and notice (which can be found here: https://www.mycwt.com/legal/global-privacy-policy/;
7. Travel service providers such as airline carriers, in accordance with their respective privacy policies;
8. Accommodation service providers.

Some recipients may be based in countries that do not provide in their laws for a level of protection of privacy equivalent to that applied within the European Economic Area and Switzerland. Before transferring data from Switzerland or the European Union to such countries, the IOC will implement safeguard mechanisms recognised by Swiss and European regulators, such as standard contractual clauses, or seek the express consent of the Candidates.

The IOC will retain and process Candidate Data for no longer than necessary for the above-mentioned purposes and as authorised by applicable laws and will apply appropriate technical and organisational measures to protect Candidate Data against destruction, loss, theft or unauthorised processing.

The IOC will process Candidate Data based on the following grounds: necessity to perform the review of the Application, and its legitimate interests to run the Competition.

Candidate Data provided to the IOC shall be accurate, complete and up-to-date. If any change occurs, it is the Candidate’s responsibility to contact the IOC to update their Candidate Data.

The IOC will implement technical and organisational measures to protect the information processed against the risks of unauthorised access, damage, destruction or theft, as required by applicable laws.

Candidates have the right, in accordance with the law, to request access to their data, to request the deletion or correction of any erroneous or incomplete data and to object to their use.  For these purposes or for any question related to the processing of the information, the IOC Data Protection Officer can be contacted through the IOC dedicated portal  Any complaint in relation to the processing of Candidate Data that has not been addressed within a reasonable deadline can be addressed to the Office of the Federal Data Protection and Information Commissioner, Feldeggweg 1, CH – 3003 Bern, Switzerland, info@edoeb.admin.ch.

By taking part in this Competition, and in accordance with the IOC’s privacy policy referred to in Article 6.1 above, Candidates unreservedly agree that their names and Applications may be used and disseminated for information and/or promotional purposes regarding this Competition and/or the Youth Olympic Games 2024 on behalf of the IOC or any other individual or legal entity acting on its behalf, such as Gangwon 2024. Such use of their names and Applications will be unrestricted and will not lead to any rights or remuneration (including any right or interest to revenues derived from merchandising or other commercial exploitation), which are expressly and irrevocably waived, and can be made in any in-house or external communication medium for information and/or promotional purposes, as mentioned in the preceding sentence, on behalf of the IOC or any other individual or legal entity acting on its behalf, throughout the world.