Rules of the Youth Olympic Games Medal Design Competition
(HEREAFTER THE "RULES")
Article 1. Presentation
The International Olympic Committee (hereafter the "IOC"), with its registered offices at Maison Olympique, 1007 Lausanne, Switzerland, is organising a competition (hereafter the "Competition") to select the design for the obverse of the medal for the Youth Olympic Games 2024, which will be held in Gangwon, Republic of Korea, from 19 January to 1 February 2024.
Article 2. Eligibility
Participation in this Competition is open to all individuals who have internet access and an email address, regardless of their country of residence, excluding IOC and Gangwon 2024 Youth Olympic Games Organising Committee (hereafter "Gangwon 2024") personnel and their family members, previous winners of the Youth Olympic Games medal design competitions and all people who are directly or indirectly involved in the conception, staging or management of the Competition, particularly employees of third-party service providers and their affiliates and the company that will produce the medals (hereafter the "Candidate(s)"). Applications can be submitted by one individual only and must be the work of the Candidate.
By taking part in the Competition, a Candidate who has not reached the age of majority under the applicable laws and regulations of his/her country of residence at the time of his/her registration (“Minor”) confirms that his/her parents or legal guardians has duly consented to and authorised his/her participation in the Competition in accordance with the Rules. The IOC reserves the right to request proof of such consent before awarding any Prize (as defined in Article 4 below), and may disqualify any Minor Candidates who are unable to provide such proof on request. For Candidates in China, France, Germany, India, Mexico, Russia and the UK, the age of majority is 18. For Candidates in the Republic of Korea, the age of majority is 19. For Candidates in the USA, the age of majority will vary based on the Candidate’s state of residence.
Article 3. Competition Phases
The Competition includes the following phases:
3.1 Project Submission Phase
- The design submission phase will run from 2 February until 23:59 GMT+1 on 8 March 2023 (hereafter the "Project Submission Phase").
- All Applications (as defined hereunder) must be received by the IOC at the latest at 23:59 GMT+1 on 8 March 2023 (hereafter the "Project Submission Deadline").
- Candidates must upload and submit their design according to the process provided on and using the technical requirements specified on the website www.medal-design-competition.com (hereafter the "Application(s)").
- To be able to participate in the Competition and submit an Application, Candidates have to register and provide Candidate Data as further described in section 6.1 below.
- Only one Application per Candidate will be allowed.
- Applications that do not comply with the required formats, that are incomplete and those sent after the Project Submission Deadline (based on the date and time of reception of these items) will not be accepted.
- To be admitted, Applications must respect the Olympic values of excellency, friendship and respect. Applications that include messages of a political or religious nature, elements that directly or indirectly promote hatred, discrimination, violence, racism or pornography, or that are contrary to the laws in force or to public order and morality or to the Olympic values in general, will be automatically eliminated from the Competition.
- Applications that meet all the criteria and requirements defined in these Rules will be uploaded on the online gallery without any modifications by the IOC, together with the names of the Candidates and the description, with the exception of some corrections of spelling mistakes that could differ from the written descriptions by the Candidates.
3.2 Selection and notification of Winners
- The jury appointed by the IOC will choose the winner of the Competition (hereafter the "Competition Winner") whose design will be used as a basis for producing the obverse of the official medals of the Youth Olympic Games Gangwon 2024 along with the two runners-up (hereinafter collectively referred to as the "Winners").
- The IOC will use its best efforts to ensure that the eventual design for the obverse of the medal for the Youth Olympic Games Gangwon 2024 is as close as possible to the Application of the Competition Winner, without altering the nature and general aspect of the Competition Winner’s design. However, Candidates agree that certain modifications to their Application may be required, in particular for any technical or visibility reasons.
- The IOC will inform the Competition Winner of his/her victory, as well as the other Winners (i.e. the two runners-up). If the Competition Winner cannot be contacted within ten (10) calendar days of first notification attempt, if any Prize (as described in Article 4 below) or Prize notification is returned as undeliverable, if a Winner declines his/her Prize or in the event of non-compliance with these Rules, such Prize will be forfeited and may be awarded to the next Winner or Candidate in the ranking. Upon Prize forfeiture, no compensation will be given.
- Notwithstanding the choice of the jury and the Prize awarded to the Competition Winner, the IOC reserves the right ultimately not to use the Application selected within the framework of this Competition to make the medals for the Youth Olympic Games Gangwon 2024.
Article 4. Prizes
4.1 Each of the Winners will receive prizes* (hereafter the "Prizes") as follows:
*subject to Art. 4.2 of the Rules
- The Competition Winner will receive the following:
- A visit for two people in January 2024 to the Youth Olympic Games Gangwon 2024, including:
- Round-trip flights to and from the relevant Korean airport and pre-arranged transport for two people (i.e. the Competition Winner and a guest) from the relevant Korean airport, in economy class, to the accommodation site in Gangwon, Republic of Korea;
- Accommodation at one of the official hotels of the Youth Olympic Games Gangwon 2024 for four nights, including breakfast;
- Access to the Opening Ceremony, to be held on 19 January 2024;
- Access to all the sports events for the duration of the stay.
The IOC reserves the right to modify the nature and/or value of the Prizes up to the day on which they are awarded.
All Prizes are non-transferable. There can be no substitutions or cash redemptions. Prizes may not be sold, bartered or transferred.
Trip prizes must be used on the date specified in Article 4.1 above, otherwise the Prize will be forfeited. Dates of departure and return are subject to change. In the event of a cancellation or postponement of the Youth Olympic Games Gangwon 2024, the IOC reserves the right to modify the nature and/or the value of the Prizes, in accordance with Article 4.2 above. Airline tickets are non-reroutable, and the validity may not be extended. Prizes do not include any additional expenses, including but not limited to incidentals, telephone charges, travel insurance, souvenirs, upgraded transport, additional ground transport or meals, which are the responsibility of the Competition Winner. The Competition Winner and his/her guest must travel together on the same itinerary, must have valid travel documents (i.e. valid passport and/or ID card) prior to departure and are responsible for obtaining their own travel visas and passports. In the event the Competition Winner is a minor under the applicable national laws and regulations of his/her country of residence, he/she must be accompanied by an adult to whom parents or legal guardians have duly consented and have granted authorisation to travel with the minor. All other expenses and costs, not expressly listed above, including but not limited to taxes, meals, tips, entertainment and transport to and from the home residence to the airport, are the Competition Winner’s sole responsibility.
To the fullest extent permitted by law, the IOC gives no representation or warranty with respect to the Prizes provided under the Competition; in particular, the IOC gives no warranty with respect to the quality of the awards or Prizes or their suitability or fitness for any purpose. If any of the Prizes has a material defect, the Winners should return the Prize to the IOC in its original packaging. It is the Winners’ responsibility to verify that the Prize is in good working order immediately upon receipt; and Prizes will be considered as accepted within 10 days of their delivery to the Winners.
In the context of this Competition, the IOC is responsible only for the smooth running of the Competition in accordance with the responsibilities expressly set forth in these Rules. For the sake of clarity, the IOC shall not be responsible for any liability related to this Competition not expressly referred to herein, including any damage liability or damage due to the award of the Prize, acceptance, possession, use or misuse of any award of the Prize, or participation in this Competition.
Article 5. Modification of the Rules
The IOC reserves the right at its absolute discretion to vary, delete or add to any of these Rules from time to time without prior notice and without any compensation or indemnification being due to Candidates. These Rules prevail over any provisions or representations contained in any promotional materials relating to the Competition.
Article 6. Compliance
All Applications must be in compliance with these Rules at all times. The IOC may, at any time, and based on its own assessment, exclude any Application or any Candidate, if the IOC considers in its reasonable discretion that such Candidate has committed a breach of the Rules.
Participation in this Competition implies the full, complete and unreserved acceptance of these Rules. Non-observance of the conditions for participation set out in these Rules makes the participation in the Competition invalid.
Article 7. Intellectual Property Rights and Image Rights
Candidates warrant that their Applications, including any elements sent within the framework of this Competition, are original works created by them, which have not been previously published in any form or media whatsoever, are not based on any pre-existing work and are free of any encumbrances. Candidates further guarantee that they are the sole owner of all intellectual property rights in and to the Application and that the Application does not knowingly infringe the pre-existing copyright or any other intellectual property rights of any third party.
Candidates agree not to publish, have published or disclose their Application prior to its upload by the IOC in the online gallery following the Project Submission Phase, at which time Candidates are entitled to be identified as having participated in the Competition. In the event that the Candidate is selected and officially announced to the public by the IOC as the Competition Winner, the Candidate is thereafter entitled to be identified as such and disclose his/her designation as the Competition Winner.
Candidates hereby irrevocably grants and assigns to the IOC absolutely and with full title guarantee (including by way of present assignment of future copyright) all proprietary rights, intellectual property rights (including copyright) and all other rights, titles and interest (whether vested, future or contingent), free of charge, worldwide and in perpetuity, without any restriction of any kind, in and to the Applications, including, without limitation, the right to reproduce, copy, edit, alter, adapt, translate, modify, distribute, create derivative works of or sell the Application, in any media, format or technology, now known or hereafter devised, without any restriction of time or territory (the "Assignment of Rights"), pursuant to which Candidates acknowledge and agree that editing or modification by the IOC or any third party authorised by the IOC of the Applications is hereby consented to and will not be deemed or considered as an infringement of the integrity of the Applications. The Assignment of Rights is expressly subject to the condition precedent that the Candidate is selected as a Winner by the IOC (for the sake of clarity, this includes the Competition Winner and the two runners-up) and notified as such by the IOC (the "Condition Precedent"). The Assignment of Rights shall be and become of force and effect upon satisfaction of the Condition Precedent. Candidates agree to execute, at the IOC’s request and expense, any and all documents and other instruments necessary to prove or confirm the Assignment of Rights. The IOC has no obligation whatsoever to make use of the Applications. The rights in and to the Applications that are not selected as a Winner’s design remain with the Candidates and may be used by the Candidates, subject to compliance with the Rules herein.
Winners guarantee to the IOC that they are fully and duly authorised to assign/transfer the rights covered by the Assignment of Rights, and that, in the event that they are a member of a copyright association and/or collective management organisation to which they have previously assigned/transferred rights to future works, they have obtained the agreement of the aforesaid association or organisation that the Application submitted within the framework of this Competition will be expressly excluded from the general transfer/assignment of rights. Upon the first request of the IOC, Winners will provide evidence of such agreement with said copyright association and/or collective management organisation.
By participating in this Competition, Candidates acknowledge that the "Olympic Properties"(as defined by the Olympic Charter and as periodically updated), including the Olympic symbol, emblem(s), trademark(s), theme(s), logo(s), mascot(s) or other designation(s), are the sole and exclusive property of the IOC. Candidates agree they shall not use or authorise the use of any of the Olympic Properties other than required for the purposes of this Competition and permitted by these Rules. If Candidates use or authorise the use of Olympic Properties in their Application(s) when it did not satisfy the Condition Precedent and as a result was not subject to the Assignment of Rights, they must remove the Olympic Properties from their Application. Candidates also agree that they shall not be granted with any marketing rights or any right of association, in any way, with the IOC, Gangwon 2024, the Youth Olympic Games Gangwon 2024 or the Olympic Movement.
Each of the Winners also agrees to provide to the IOC, upon request, the source files for his/her Application (EPS format).
Candidates, and any parent or legal guardian who so authorises his/her child or ward to enter this Competition, hereby expressly grant to the IOC the right to use the Candidate’s name, image, likeness, voice and/or other indicia of her/his personality in any photograph, audio-visual production or any other form of media, visual or editorial, for the purpose of publicising and promoting the IOC, the Youth Olympic Games Gangwon 2024 and/or the Competition, or for any other purpose related thereto. In accordance with the above, the Candidates shall take part in such photoshoots, filming and the production of other materials/content as the IOC may reasonably require, which may include taking part in press conferences, television and radio programmes and interviews.
Article 8. Miscellaneous
The IOC’s decisions on all matters relating to the Competition, in particular, but not exclusively, the results thereof, are final and binding on all Candidates. No correspondence will be exchanged regarding the Competition except to inform and make arrangements with each of the Winners.
By participating in this Competition, Candidates agree to indemnify and hold harmless the IOC (including its affiliates, partners, representatives, agents, successors, assigns, employees, officers and directors) from any and all claims by, or liability to, any third party for loss, damage or injury to persons or property caused by any act or omission (whether wilful or negligent) of the Candidate in connection with the Competition.
The IOC shall not be held responsible if, inter alia, the Competition cannot take place or if any Prize cannot be awarded, in particular due to travel cancellations, delays or interruptions due to acts of God, acts of war, natural disasters, weather, an epidemic or pandemic (including but not limited to SARS, Legionnaires’ disease and COVID-19) or acts of terrorism.
In the event that any Article of these Rules is found to be declared invalid, illegal or unenforceable, the remaining Articles of these Rules shall remain valid and continue to bind the Candidates.
These Rules have been produced in English, French and Korean. In the event of any discrepancy between the texts, the English version shall prevail.
Article 9. Applicable Law and Place of Jurisdiction
These Rules and the Competition are governed by and interpreted in accordance with the laws of Switzerland, without reference to its conflict of laws rules.
To the extent permitted by these Rules, any claim or dispute in relation to this Competition which cannot be settled amicably shall be submitted to the exclusive jurisdiction of the ordinary courts competent in Lausanne, Switzerland.